If you need help understanding these instructions, contact Technical Support, who will be happy to talk you through the steps. Currently we are also able to call you back at our own expense.

Auto Text feature and bar codes

Before you continue, you should be familiar with how the Auto Text feature allows you to print text from an Auto Text file.

See: Auto Text feature 

Here is a brief reminder;

Using Auto Text without bar codes

First you must prepare your Auto Text file. For example, if you wanted to print this list of serial numbers, one on each label. 

First you would need a text file containing all of the serial numbers, on separate lines.


Then you need to tell the Auto Text feature that there is 1 text item per label. To do this, insert 1 on the first line of the Auto Text file (e.g. using Notepad or any text editor), like so;


To print the serial numbers in green text, your label design would look like this;

When you print the label design, using the Auto Text feature, the result is like this;

The next section shows how you can print bar codes in exactly the same way, using the Auto Text feature.

Auto Text feature using text and bar codes

Usually the client will provide the text items to be printed. For example, to print a list of serial numbers, the file may look like this;


We now use the Database Utility (See: Using the Database Utility) to read the provided text file and to create a new Auto Text compatible file.

Note: You can use any text editor (e.g. Notepad, or WordPad, etc.) to view text files provided by the client, and the Auto Text files produced by the Database Utility.

For this example we have used the Database Utility to add a Code 128 bar code item to each label. So now the resulting Auto Text compatible file contains 2 items per label.

The Auto Text compatible file looks like this;


The first line of this Auto Text file indicates there are 2 text items for each label in the rest of the Auto Text file.

You will notice that the text items from the original file, now appear every 2 lines.

You will also notice, after each original text item there is some strange text. This strange text is the new bar code item. 

Note: The bar code item prints as a bar code when you use the correct font in your design.

In your design, add a text item for the bar code. 

Note: Bar code items are exactly the same as a text items, so you add bar code items to your design in exactly the same way as a text item.

To print the serial number text item in green, and the bar code item in black, your label design would look like this;

For each type of bar code that you can create using the Database Utility, there is a matching font (or several fonts) that you can select in your design, to print the bar code item as a bar code.

See: Bar code font name and font size to use.

Select text item &2 and then select the appropriate bar code font. 

Now the example label design looks like this;


Note: When a bar code font is selected in the label design, it is normal to see a small square in front of the bar code item. This small square does not print on the finished labels, as you can see from the example below.

When you print the label design, using the Auto Text feature, the result is like this;

IMPORTANT: When printing bar codes, never set the bar code font to; Bold, Italics or Underline, as this may cause problems when reading.

IMPORTANT: Each bar code font is designed to be printed at (or larger than) a particular font size. You should not print bar code below the recommended point size specified for each font.


TIP: A general rule with bar codes is, print them as large as possible, not as small as possible.

TIP: Although a bar code reader cannot measure the quality of bar codes, it is a good idea to use any low cost bar code reader to check that the correct data has been printed, and that the bar code is readable. It must be emphasized though, that reading a bar code once, does not indicate that the bar code is of a high quailty.



Copyright 2000 CIA (BAR CODES) UK. All rights reserved. Reproduction prohibited.